Construction Project Accountant & Administrator
Full-Time | On-Site
Position Summary
The Construction Project Accountant & Administrator is responsible for supporting financial, administrative, and project operations for multiple construction projects. This role ensures accurate financial reporting, timely processing of pay applications, vendor payments, draw requests, and project documentation. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with multiple stakeholders including project managers, subcontractors, and internal finance leadership.
Key Responsibilities
Project Accounting
- Assist Project Managers to prepare, review, and process monthly Owner pay applications (AIA G702/G703).
- Distribute & track subcontractor lien waivers.
- Assist Project Managers to track project budgets, enter commitments, subcontractor change orders, and cost-to-complete forecasts with margin review.
- Maintain job cost ledgers and ensure accurate coding of invoices, expenses, and labor.
- Assist Project Manager to coordinate lender-funded draw requests, compile supporting documentation, and track funding receipts.
- Reconcile project billings, retention, and cash receipts.
- Monitor contract compliance, insurance certificates, lien waivers, and release forms.
Accounts Payable & Financial Support
- Assist Project Managers to review and process subcontractor payment applications and vendor invoices, match subcontracts / POs, and ensure proper approvals.
- Review open payables report and assist Project Manager to maintain payment schedules based on project cash flow.
Project Administration
- Maintain organized project files for Owner contracts, Subcontracts, POs and change orders.
- Assist Assistant Project Managers with closeout documents compiling O&M manuals and necessary warranties.
- Support compliance with licensing, insurance, safety documentation, and regulatory requirements.
Communication & Coordination
- Serve as the financial liaison between accounting, project teams, subcontractors, and lenders.
- Respond to inquiries regarding project status, billing, and documentation.
- Ensure clear, consistent communication to support project timelines and financial accuracy.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
- 2–5 years of experience in construction accounting or project administration.
- Understanding of job cost accounting, draw processes, AIA billing, and construction contracts.
- Proficiency with construction and accounting software: at a minimum, Procore Financials & Procore Pay, Sage300.
- Strong Excel skills (pivot tables, VLOOKUP, basic formulas).
- Excellent organizational skills and attention to detail.
- Ability to manage multiple projects, deadlines, and competing priorities.
- Strong communication skills and collaborative mindset.
Preferred Skills
- Experience with lender-funded construction projects.
- Familiarity with prevailing wage, certified payroll, or compliance reporting.
- Knowledge of lien laws and construction documentation requirements.
- Knowledge of Worker’s Compensation, General Liability & Auto insurance coverage and construction documentation requirements.
- Notary Public certification is a plus
Benefits include
- Medical, Dental, and Vision insurance
- Voluntary Life and Disability insurance
- 401(k) with company match after 6 months
- Cell Phone Allowance
- Paid Holiday and PTO
Salary Range
$75,000–$85,000 annually, depending on experience and qualifications
Cross Street Partners LLC is an equal-opportunity employer that celebrates diversity. Our goal is a diverse workforce that is representative of the communities where we work. We strongly encourage candidates from a wide variety of backgrounds to apply.
To apply for this position, email your cover letter and resume to lbond@crossstpartners.com. On the subject line, indicate ” Construction Project Accountant & Administrator”.